Challenges Before Implementation
- Lack of Centralized Management: Without an online environment, it was nearly impossible to grasp the status of fixed assets across all nursery schools.
- Time-Consuming Reconciliation: Managing assets through physical ledgers required a considerable amount of time, particularly when reconciling discrepancies.
- Cumbersome Government Applications: Submitting disposal applications to the government on paper was not only time-consuming but also prone to delays and errors.
Solution
The introduction of Josys, a comprehensive IT and SaaS management tool, provided Suginoko Childcare with the means to centralize and streamline their fixed asset management. Josys offers various features tailored to the needs of organizations, including device management, account creation and deletion, safety features, and more.
Deciding Factors for Implementation
- User-Friendly Interface: The easy-to-use interface of Josys, even for employees with limited IT experience, was a significant factor in its adoption. This made it simple for nursery school principals and staff to use the system effectively.
- Centralized Device Management: Josys allowed for centralized management of IT devices across all nursery schools, providing a clear overview of fixed assets.
- Support and Customization: The well-established customer success and support system of Josys provided valuable guidance and customization options, ensuring that the tool could be adapted to the unique needs of the childcare industry.
Effects After Implementation
- Enhanced Efficiency: The filter function of Josys now allows for easy extraction of relevant data, significantly reducing the time required for fixed asset management. What previously took 20-30 minutes per asset now takes only 3 minutes.
- Streamlined Government Audits: The shift to online management has simplified responses to government audits, making the entire process more efficient and transparent.
- Reduced Administrative Burden: The time required for managing fixed assets has been reduced to one-fifth of the previous time, freeing up staff to focus on more critical tasks.
- Improved Tracking and Reconciliation: With Josys, the nursery schools can now apply filters to IT devices on the management screen, quickly assessing the status of assets across all locations. This has greatly improved the accuracy and speed of reconciliation.
Conclusion
By implementing Josys, Suginoko Childcare has successfully transitioned from cumbersome, paper-based processes to a streamlined, online management system. This digital transformation has not only reduced the time and effort required for fixed asset management but has also improved overall operational efficiency. The successful adoption of Josys sets a strong foundation for further digital initiatives, including enhanced security measures and comprehensive employee management, positioning Suginoko Childcare as a leader in the digitalization of the childcare industry.
